Overview:
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. As a Office Manager you will be reporting directly to the Director.
Job Responsibilities:
- Serve as the point person for office manager duties including but not limited to Maintenance, Mailing, Supplies, Equipment, Bills and all related activities.
- Schedule meetings and appointments.
- Organize the office layout and keep a track of stationery consumption and equipment.
- Maintain the office condition and arrange necessary repairs.
- Partner with HR to update and maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with IT department on all office equipment.
- Ensure that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors and service providers.
- Manage office G&A [ General and Administrative] budget, ensure accurate and timely reporting.
- Provide general support to visitors
- Assist in the onboarding process for new hires.
- Address employees queries regarding office management issues (e.g. stationery, Hardware).
- Liaise with facility management vendors as and when required including cleaning, catering and security services.
- Plan in-house or off-site activities, like parties, celebrations and conferences.
Job Requirements:
- Proven experience as an Office Manager.
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular) and Google docs, sheets, drive, etc.
- Hands on experience with office machines (e.g. fax machines and printers).
- Familiarity with email scheduling and online meetings tools, like Email Scheduler, Boomerang, Google calendar, Google meet, zoom.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills in English.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to suggest improvements
- Has to be a B’COM graduate with any other degrees in addition.
Location: Nariman Point, Mumbai
